Lead the Way: IBA Presidential Elections 2021-2022


IBA Presidential Elections for the 2021-2022 academic year are just around the corner!


Are you looking for an amazing opportunity to put your leadership skills into practice and run the largest academic society at UTM with over 80 members? Then this is YOUR CHANCE!


In this blog post, we will introduce you to the general responsibilities of all board members, presidential role descriptions, the process of the Presidential Elections for the 2021-2022 academic year and the campaigning guidelines.



GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS


1) All board positions’ responsibilities emphasize oversight and delegation. VP Finance, VP ER, and VP Marketing oversee functional teams that support IBA initiatives planned and executed by event-planning teams under the VP PD, VP SE, and VP CC.


2) All members of the elected board have the right to vote on motions in board meetings, ensuring fair representation of the Commerce and Management student body (electors).


3) Before passing/rejecting motions, a discussion on the subject matter at hand is mandatory, and all board members will have the right to vote and exercise their professional judgement in the best interests of their electors.

4) Hiring the appropriate staff in subsequent functional and event leading positions (Chairs, Directors, Project Managers) is the responsibility of all board members.


5) The board shall follow a system of checks and balances whereby significant decisions are approved, in order, by the relevant Vice President, the President, collectively by the board, and the Department of Management.


6) Board members are responsible for facilitating a transitional initiative to transfer information from the current year’s IBA team to the next.


[All definitions and interpretations can be found in the IBA Constitution]




PRESIDENTIAL ROLE DESCRIPTIONS

All positions listed below are elected positions by the Commerce and Management student body only.


President

[Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

This role entails acting as a liaison between the Department of Management and IBA, representing the academic society at on and off campus events, and hosting board meetings and executive meetings. The President will support all IBA Vice Presidents, Chairs, Directors, Associates, and any Department of Management staff dedicated to the overall administration and operational activities for IBA. Apart from the primary roles, the President has an ongoing responsibility to ensure IBA initiatives are congruent with the objectives of the society and by extension, the Department of Management.


Vice President - Finance

[Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP Finance creates, allocates, and manages the budget, keeps a record of all transactions, and produces the necessary financial statements. This VP is also responsible for producing internal audits requested by the Department of Management or UTMSU.


Vice President - External Relations [VP ER] [Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP ER leads a team to create the IBA sponsorship packages, and manage relationships with corporate sponsors, academic departments, institutions, and community partners. This VP is responsible for securing internal and external sponsorship funding, and connecting IBA initiative leaders with the appropriate speakers and industry representatives.


Vice President - Marketing [VP Marketing]

[Program: Commerce, Management, CCIT, DEM; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP Marketing oversees three teams, each responsible for specific aspect of marketing: the Creative Team, which is in charge of producing promotional material for IBA events, the Outreach Team, which is in charge of managing the publicity and outreach channels of IBA such as social media, website and email, and the Media Team, which is in charge of the press coverage for IBA events as well as any photo or video projects. This VP is responsible for ensuring IBA’s marketing strategy adheres to the overall mission of the organization and by extension, the Department of Management.


Vice President - Professional Development [VP PD]

[Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP PD oversees teams responsible for planning and hosting events in the following academic and career specializations; accounting, finance, marketing, management and consulting. In addition, this VP will be responsible for overseeing the student mentorship initiatives.


Vice President - Student Engagement [VP SE]

[Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP SE will oversee the planning committees for some of our largest events like BizFrosh, BizNetworking/BizBanquet, BizFormal, Women in Business, as well as Social Responsibility Initiatives [SRI]. In addition, this VP is responsible for implementing strategies to help IBA with engaging more students and increasing participation.


Vice President - Clubs & Conferences [VP CC]

[Program: Commerce, Management; Min. Experience: 1 yr. executive in any society/club; Current Year of Study: 2nd+]

The VP CC oversees the planning committees for large scale case competitions such as Ready Set Market, FinComp, and Show me the Green. In addition, the VP Clubs will be responsible for facilitating collaborations between business clubs such as DECA UTM and UTM Capital Management.



ELECTIONS PROCESS

The IBA Presidential Elections is a month-long process that will consist of 3 main stages: Nomination, Campaigning, Voting.

  • IBA Presidential Elections Info Session: Fri, Jan 22, 2021, 3-4 pm

  • Nomination Application Deadline: Fri, Jan 29, 2021 at 11:59 pm

  • Campaigning Guideline Info Session: Mon, Feb 1, 2021

  • Campaigning Period: Wed, Feb 3, 2021 - Wed, Feb 10, 2021

  • Voting Period: Thu, Feb 11, 2021 - Thu, Feb 18, 2021

  • Results Announced: Mon, Mar 1, 2021




CAMPAIGN GUIDELINES

All candidates shall be responsible for and shall act in accordance with all the information provided in these campaign guidelines.


Campaigning: Candidates for election to the 􀀯􀁄􀀯􀀃􀀑􀆵􀆐􀅝􀅶􀄞􀆐􀆐􀀃􀀄􀆐􀆐􀅽􀄐􀅝􀄂􀆚􀅝􀅽􀅶 must abide by all guidelines for Campaigning contained in all the Appendices of these Guidelines and any additional guidelines regarding Campaigning that may be issued by The Department of Management in writing from time to time. Any violation of the guidelines for Campaigning may result in the imposition of sanctions against a candidate by the Committee, including, but not limited to, disqualification from the elections.


Pre-campaigning: No campaigning shall take place until the campaigning period begins. The nominee must receive confirmation that they are an official candidate when the campaigning period begins.


Responsibility of Candidates: Candidates have the responsibility of the actions and violations stemming from such actions, of any non-arm’s- length party, however occurring.


Fair Play: Candidates shall campaign in accordance with the rules of fair play. Breaking the

rules of fair play include, but are not limited to, breaching generally accepted community

standards, libel, slander, general sabotage of the campaigns of other candidates, malicious

and / or intentional breach of elections policy, any attempt to undermine the electoral process including interference with materials, candidates, and misrepresentation of facts.


Adherence to Existing Policy: It is the responsibility of the candidates that all campaign tactics, materials and / or advertisements conform to all policies and regulations of The University, and with all municipal, provincial and federal laws. Campaign displays and distribution of literature on campus are also subject to the rules and regulation of the University publication Procedure on Distribution of Publications, Posters and Banners at the University of Toronto, Revised September 1998 as well as individual campuses and residences.


Approval of Campaign Methods: All campaign tactics, material and / or advertisement need

approval by the current Executive Board in advance of posting or distribution to

ensure candidates are following guidelines. To approve your campaign methods, be sure to attend the Campaigning Info Session or email us at iba.utm@utoronto.ca!


Websites and Online Networks (Facebook, Instagram, Twitter, etc.): A candidate using a

website or online network as a campaign tool is responsible for the moderation of all materials so that they are in accordance with the rules of fair play. Violations of campaigning rules on websites and / or online networks by candidates and / or arm’s-length parties are also subject to the penalties detailed under Violation of Campaign Rules on page 4. Candidates are also responsible for removing and deleting of online comments that violate rules of fair play.


Cross Campaigning: Cross campaigning is not allowed between executive candidates in the election governed by this Code. Cross Campaigning is not allowed between members of The Department of Management and or Faculty associated with the program areas. Candidates cannot cross campaign with candidates from other University Student Societies/Clubs including University of Toronto Mississauga Student Union UTMSU. Current academic societies (IBA) and clubs (DECA, UTM Capital Management, etc..) and/or affiliated groups permitted to endorse any one or more candidate during the campaigning period. Candidates are also not permitted to run in slates (teams) during the campaigning period.


Note: Candidates running for other student club position(s) may continue to do so. However the Department of Management and the New Student Society Committee recommends that candidates strongly consider the commitment/work-load of holding two positions within the same academic year.


Campaigning During Voting Period: Campaigning during voting period 􀀦􀄞􀄏􀆌􀆵􀄂􀆌􀇇􀀃􀏮􀏰􀆚􀅚􀀃􀍲􀀃􀏮􀏳

􀏮􀏬􀏮􀏬􀀃􀄂􀆚􀀃􀏭is not allowed on-campus or online. Voting will be done online via https:// voting.utoronto.ca.


Campaigning Using Classrooms/Courses: Candidates are not allowed to use blackboards,

whiteboards, or Quercus to campaign and or post materials. Candidates can campaign outside of classroom prior to the commencement of the lecture and or conclusion of the lecture. Candidates may use the first 10 minutes of the hour (UTM time) to campaign upon approval of the course instructor(s). Candidates cannot use lecture time and go beyond the first 10 minutes. Candidates must contact instructors at least 24 hours prior to the use of first 10 minutes. Candidates must also get approval from the course instructor to make announcements during practical and/or tutorials times. Announcements may be made during the first 10 minutes of practical and/or tutorial times, but not exceed beyond.


Expense Limits: Candidates can spend up to a total amount of CAD $100.00 on campaigning. No reimbursements will be provided. Candidate must provide a budget breakdown along with original receipts at the end of the campaign period to the Department of Management.


Violation of Campaigning Rules: The CRO shall have the sole authority to enforce the

provisions of this Code. The Committee may enforce this Code where no ruling is given by the CRO. The Committee reserve the right to modify any ruling of the CRO. The CRO and the Committee both have the discretionary power to make decisions about issues and events not otherwise covered by this Code.


Announcement of Results: The number of votes received by each candidate and appointed

candidates that did not have anyone running in opposition will be announced on Monday,

March, 1􀏮􀏬􀀃 using a method selected by the CRO.


Ballot Spoiling: Candidates must have a majority vote for the position they are running in to be elected into the respective position. All voters will be given the option of “Allow Ballot Spoiling”when voting. In the case for any positions, the “ballot spoiled” votes is the majority, the CRO shall set the election for any second or subsequent elections. If the second election also results in a majority “ballot spoiled” votes, the CRO shall consult the New Student Society Committee on how to proceed.


Equality of Votes: In the case of a tie, the successful candidate or candidates shall be

determined by a second election between or among the candidates receiving an equal number of vote. Candidates will be allowed to re-campaigning in cased of a tie. The Department of Management will send out communication regarding the candidates involved in a tie and information about second election. The CRO shall set the election schedule for any second or subsequent elections. If the second election also results in an equality of votes, the CRO shall consult the New Student Society Committee on how to proceed.



For any questions, please reach out to us via email: iba.utm@utoronto.ca!